Our Privacy Policy

aRMeDiteK uses and processes protected health information only to perform medical billing services, including claims submission, payment processing, and compliance with applicable healthcare regulations. Information is handled in accordance with required privacy and security standards and is limited to what is necessary for billing purposes.

Privacy Policy Illustration

This privacy notice applies to any aRMeDiteK website, services, applications, products, or portals (collectively “Services”) where this Privacy Policy is referenced, regardless of how you access or use them. This Privacy Policy governs your use of the Company’s Services. This Privacy Policy is provided to you under the Health Insurance Portability and Accountability Act (HIPAA) and applies to all records received and created about your physical and mental condition and treatment (together “PHI”).

This Privacy Policy sets forth our policy with respect to information that can be associated with or which relates to a person and/or could be used to identify a person (“Personal Data”) that is collected from Users on or through the Services.

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

Changes

We may amend this privacy notice at any time by posting the amended version on this site including the effective date of the amended version.

Information We Collect

“Non-Personal Data” refers to any information that does not relate to a person and/or cannot be used to identify a person. When you interact with the Services, we may collect Non-Personal Data. The limitations and requirements in this Privacy Policy on our collection, use, disclosure, transfer, and storage/retention of Personal Data do not apply to Non-Personal Data.

  • When you use or interact with us through the Services, we may collect Personal Data, including information that may be deemed Personal Health Information.
  • Personal Information is information relating to an identified or identifiable natural person, directly or indirectly, through identifiers such as name, identification number, location data, online identifiers, or other factors specific to your identity.
  • Some information may be collected on our behalf, other times on behalf of a Servicer using our Services.
  • You may provide identifying information such as name, address, telephone number, email, business, or tax information when registering for an account. Additional profile information may include a profile picture and access to camera/photo library if enabled.
  • Additional information required or authorized by law may be collected for authentication, identification, or verification purposes.

Treatment

aRMeDiteK may receive PHI from you and share PHI with healthcare providers involved in your treatment before, during, and after your interaction with our Services.

We will not share your information without your written authorization for purposes including sale of information or sharing psychotherapy notes. We maintain safeguards to protect your Medical Information and restrict use/disclosure without authorization. Your Medical Information may be used for treatment, payment processing, enabling Service features, customer support, policy updates, and other lawful purposes.

HIPAA Compliance

The HIPAA Privacy Rule establishes standards to protect users’ medical records and personal health information. aRMeDiteK has safeguards in place and sets limits on the use/disclosure of PHI without authorization. We may use Personal Information, Demographic Information, or Usage Information for transactions, special offers, Service features, personalized experiences, customer support, notifications, or other lawful purposes.

Cookies

We use cookies, web beacons, unique identifiers, and similar technologies to collect information about pages viewed, links clicked, and other interactions with our Services. You can enable or disable cookies in your browser. Cookies allow recognition of your browser and storing preferences to improve your experience.

We may collect information from cookies including URLs visited, location, and browsing behavior. Third parties are not allowed to collect personal information through our Services.

Information We Use or Disclose

We do not sell Personal Data. Certain disclosures may occur without notice as permitted by law. SMS opt-ins or phone numbers will not be shared or sold. PHI may be disclosed as required by law, limited to necessary purposes, including:

  • To the U.S. Department of Health and Human Services for compliance investigations.
  • To state agencies for audits and inspections.
  • To courts, administrative judges, or lawful processes.
  • To health oversight agencies for audits or investigations.
  • To coroners, medical examiners, or funeral directors as applicable.
  • To organ or tissue procurement organizations for donation purposes.
  • For specialized governmental functions such as national security and protective services.

Emergency

In the event of incapacity or emergency, aRMeDiteK may disclose medical information if it is in your best interest.

Health Care Operations

aRMeDiteK may use/disclose PHI for organizational management and operations and to business associates who agree to protect PHI.

Automatic Data

We automatically collect technical data from devices or browsers (“Automatic Data”) including IP addresses, device/browser details, usage statistics, and data collected via cookies, pixel tags, or local storage. Learn more in our Cookie Policy.

Use of Personal Data

Personal Data provided for specific purposes (e.g., contacting us) will only be used for that purpose. We use your information to improve Services, personalize experiences, contact you, provide support, and prevent fraud.

Access and Use

Personal Data provided for Service access will be used to grant and assess ongoing access and eligibility.

Aggregated Personal Data

Aggregated Personal Data that does not identify individuals may be used for research and service improvements. Once aggregated, Personal Data becomes Non-Personal Data.

Staying Signed In

Be cautious when staying signed in on shared/public devices. Sign out and clear cookies to protect your account and information.

Service Providers

Personal Data may be shared with service providers for business functions. We are not responsible for their policies; review them before sharing Personal Data.

Third-Party Links & Privacy Practices

Links to third-party sites do not imply endorsement. Their privacy policies apply to information you provide to them.

Children – COPPA

We do not knowingly collect Personal Data from children under 18. If such data is submitted, contact us for removal.

Legal Requirements

We may disclose Personal Data if required by law, to protect rights, safety, or investigate wrongdoing.

How We Store Your Personal Data

We protect Personal Data using commercially reasonable methods. However, no system is completely secure; use caution when submitting information electronically.

Your Rights

You may request access, correction, or deletion of your Personal Data. aRMeDiteK will respond per applicable law.

Retention of Personal Data

Personal Data is retained while you use Services and as required by law. Data may persist on backup systems for legal or business purposes even after deletion.

Limit the Personal Data You Provide

You may browse without providing Personal Data, but functionality may be limited.

Do Not Track

We do not currently respond to Do Not Track signals.

Contact Us

For questions or complaints about this Privacy Policy or information handling, contact:
privacy@armeditek.com
aRMeDiteK
Miami, FL
Phone: +92‑313‑604‑3832

This Privacy Policy has been effective and updated on this website since January 16, 2023. This Privacy Policy supersedes all previous versions.